Regis­tra­tion poli­cy

Before you register for a TEDx­Can­ber­ra event, it’s import­ant to under­stand our policies. Please care­fully read the policies below.

Gen­er­al policies

Sev­er­al policies apply to all TEDx­Can­ber­ra events..

Con­di­tions for accept­ance

Before an applic­a­tion for regis­tra­tion can be accep­ted, it must meet the fol­low­ing cri­ter­ia.

  • Avail­ab­il­ity: There must be avail­ab­il­ity of places
  • Pay­ment: Prompt pay­ment must be made at the time of your applic­a­tion

TEDxCanberra’s right to ter­min­ate regis­tra­tion

We reserve the right to ter­min­ate any regis­tra­tion at any stage before an event without explan­a­tion by noti­fy­ing the indi­vidu­al con­cerned by email, and deliv­er­ing a refund.

Corporations/organisations/families/groups

All regis­tra­tions for TEDx­Can­ber­ra events are one per­son-one regis­tra­tion. There are no mul­tiple or group regis­tra­tions.

For a cor­por­a­tion, organ­isa­tion or fam­ily, there is a lim­it of four (4) places. We can’t stop you regis­ter­ing more, but we ask you to be a good TEDx cit­izen.

Free places

A lim­ited num­ber of places for TEDx­Can­ber­ra are given away to people con­sidered deserving of a place, but unable to afford to pay for regis­tra­tion. Decisions on alloc­a­tion are at the dis­cre­tion of TEDx­Can­ber­ra organ­isers.

Per­sons seek­ing alloc­a­tion of a free place should email registration@tedxcanberra.org arguing their case.

Stu­dent places

10 per­cent of  TEDx­Can­ber­ra regis­tra­tions are set aside for stu­dents in primary and sec­ond­ary school. A max­im­um of 60 places will be alloc­ated free to stu­dents.

Free stu­dent places are alloc­ated at two (2) free places for stu­dents being avail­able for each primary or sec­ond­ary school teach­er pay­ing for full regis­tra­tion with a lim­it of four (4) free places per school.

Teach­ers seek­ing free places for their stu­dents must email registration@tedxcanberra.org from their .edu.au email address after com­plet­ing their regis­tra­tion. TEDx­Can­ber­ra will respond with instruc­tions for claim­ing free places.

No refunds

We usu­ally can not refund a TEDx­Can­ber­ra regis­tra­tion.

If you can­not attend a TEDx­Can­ber­ra con­fer­ence, your best option is to trans­fer or carry over the mem­ber­ship (terms vary depend­ing on the con­fer­ence – see below).

At the dis­cre­tion of TEDx­Can­ber­ra organ­isers, a refund may be issued in some cir­cum­stances.

TEDx­Can­ber­ra Con­fer­ence regis­tra­tion policies

A fee is charged for attend­ance to the TEDx­Can­ber­ra Con­fer­ence. TEDx­Can­ber­ra reserves the right to reject regis­tra­tions. Once attend­ance has been agreed and pay­ment pro­cessed, the fol­low­ing terms apply:

Trans­fers

Regis­tra­tions are approved for spe­cific indi­vidu­als and may not be trans­ferred unless:

  • we receive full details of the pro­posed trans­fer in writ­ing (email us at registration@tedxcanberra.org) at least four (4) weeks before the start of the con­fer­ence
  • the pro­posed Trans­fer­ee com­pletes an online regis­tra­tion that is approved by us. In gen­er­al, he or she must be someone as equally able to con­trib­ute to the com­munity as the Trans­fer­or. In the case of cor­por­ate trans­fers, the Trans­fer­ee will need to be of equi­val­ent seni­or­ity or higher
  • you pay the admin­is­tra­tion fee of AU$20

In those cases where a trans­fer is gran­ted, the fol­low­ing terms also apply:

  • the Trans­fer­ee will receive a nor­mal TEDx­Can­ber­ra regis­tra­tion

TEDx­Can­ber­ra reserves the right to refuse even those trans­fer requests that meet the above terms, and instead to refund the regis­tra­tion.

Trans­fers for Part­ners

If you are a Part­ner and you are unable to attend TEDx­Can­ber­ra, you may send another indi­vidu­al of your choice, provided:

  • we receive the Transferee’s regis­tra­tion applic­a­tion at least three (3) weeks before the start of the con­fer­ence
  • you con­firm to us your belief that the Trans­fer­ee will be a good fit for TEDx­Can­ber­ra
  • the Trans­fer­ee will receive a nor­mal TEDx­Can­ber­ra regis­tra­tion
  • we will waive the admin­is­tra­tion fee

Carry­overs

If you dis­cov­er you can­not make it to the con­fer­ence, you may be entitled to attend the fol­low­ing year’s con­fer­ence, provided:

  • we receive the request in writ­ing at least five (5) weeks before the start of the con­fer­ence (email us at registration@tedxcanberra.org)
  • you pay an admin­is­trat­ive fee of AU$30, plus any incre­ment­al cost in the price of a con­fer­ence regis­tra­tion
  • this pay­ment must be received before the start of the con­fer­ence you ori­gin­ally registered for
  • if you do not pay the incre­ment with­in 30 days of regis­tra­tion open­ing, your regis­tra­tion will be can­celled
  • we will not allow regis­tra­tion to be car­ried over for more than one con­sec­ut­ive year
  • carry­overs are only allowed to the same con­fer­ence the next year
  • you are not form­ally trans­ferred or car­ried over until you have received writ­ten con­firm­a­tion from us
  • no changes to regis­tra­tion can occur with­in five weeks of the con­fer­ence

TEDx­Can­ber­ra reserves the right to refuse even those carry­over requests that meet the above terms, and instead to refund the regis­tra­tion.

Pho­to­graphy, video and audio record­ing

TEDx­Can­ber­ra is sub­ject to extens­ive record­ing in video, audio and pho­to­graph­ic form. By attend­ing, you acknow­ledge and accept that you may be the sub­ject of such record­ing. We will seek to accom­mod­ate any spe­cific wish not to be recor­ded, but can­not guar­an­tee you will not be recor­ded in some form.

If you wish to alert us to try to avoid record­ing you, please email registration@tedxcanberra.org.

Anti-har­ass­ment poli­cy

TEDx­Can­ber­ra provides a har­ass­ment-free con­fer­ence exper­i­ence for every­one, regard­less of gender, gender iden­tity and expres­sion, sexu­al ori­ent­a­tion, dis­ab­il­ity, phys­ic­al appear­ance, body size, race, or reli­gion. We do not tol­er­ate har­ass­ment of con­fer­ence par­ti­cipants in any form. Sexu­al lan­guage and imagery is not appro­pri­ate for any con­fer­ence ven­ue, includ­ing talks. Con­fer­ence par­ti­cipants viol­at­ing these rules may be sanc­tioned or expelled from the con­fer­ence without a refund at the dis­cre­tion of the con­fer­ence organ­isers.

Har­ass­ment includes offens­ive verbal com­ments related to gender, sexu­al ori­ent­a­tion, dis­ab­il­ity, phys­ic­al appear­ance, body size, race, reli­gion, sexu­al images in pub­lic spaces, delib­er­ate intim­id­a­tion, stalk­ing, fol­low­ing, har­ass­ing pho­to­graphy or record­ing, sus­tained dis­rup­tion of talks or oth­er events, inap­pro­pri­ate phys­ic­al con­tact, and unwel­come sexu­al atten­tion. Par­ti­cipants asked to stop any har­ass­ing beha­vi­our are expec­ted to com­ply imme­di­ately.

Part­ners and exhib­it­ors at TEDx­Can­ber­ra, and at side events includ­ing parties and Adven­tures, or sim­il­ar activ­it­ies are also sub­ject to the anti-har­ass­ment poli­cy. In par­tic­u­lar, exhib­it­ors should not use sexu­al­ized images, activ­it­ies, or oth­er mater­i­al. Booth staff (includ­ing volun­teers) should not use sexu­al­ized clothing/uniforms/costumes, or oth­er­wise cre­ate a sexu­al­ized envir­on­ment.

If a par­ti­cipant engages in har­ass­ing beha­vi­our, TEDx­Can­ber­ra organ­isers may take any action they deem appro­pri­ate, includ­ing warn­ing the offend­er or expul­sion from the con­fer­ence with no refund. If you are being har­assed, notice that someone else is being har­assed, or have any oth­er con­cerns, please con­tact a mem­ber of the TEDx­Can­ber­ra staff imme­di­ately. Staff can be iden­ti­fied by their spe­cial staff badges and clearly marked cloth­ing.

TEDx­Can­ber­ra staff will be happy to help par­ti­cipants con­tact ven­ue secur­ity or loc­al law enforce­ment, provide escorts, or oth­er­wise assist those exper­i­en­cing har­ass­ment to feel safe for the dur­a­tion of the con­fer­ence. We value your attend­ance.

We expect par­ti­cipants to fol­low these rules at all con­fer­ence ven­ues and con­fer­ence-related social events.

Chal­len­ging sub­jects, imagery, and speech

TEDx­Can­ber­ra may sched­ule present­a­tions or events that are con­sidered adult-themed in nature, and that would oth­er­wise be in breach of the anti-har­ass­ment poli­cy. Such present­a­tions will be marked as such in all con­fer­ence mater­i­als and sched­ules. In these cases, an on-stage warn­ing may also be issued and attendees not wish­ing to view such mater­i­al, or with respons­ib­il­it­ies for minors will have the oppor­tun­ity to exit the ven­ue before the ses­sion begins.

The use of adult-themed imagery and speech with­in events will always be used in the con­text of rel­ev­ant themes.

TEDx­Can­ber­ra does not believe in the cen­sor­ship of adult con­cepts, imagery or speech but is com­mit­ted to bal­an­cing the con­cerns of presenters with the issues of har­ass­ment.

Attendees or Part­ners dis­play­ing inap­pro­pri­ate or illeg­al examples of imagery, or using speech with the pur­pose of har­ass­ment or degrad­a­tion may be sanc­tioned or expelled from the con­fer­ence without a refund at the dis­cre­tion of the organ­isers. When choos­ing to attend adult-themed present­a­tions, please use your best judg­ment to determ­ine if the sub­ject mat­ter or per­form­ance is with­in your com­fort zone.